When the wedding party and the couple enter separately, the sequence becomes the plan. Write the order, who is in each group, the cue and the pace. Then decide which entrances need their own photographs and which can be covered as one flowing sequence. A short list keeps the evening on time.
Many receptions open with a sequence: attendants walk in, parents or grandparents follow, a child carries something, and the couple arrive last. Others have the couple enter first. Whatever order you have chosen, photography works best when the sequence is written down and agreed.
This page is part of our guide to wedding reception photography. For the couple's own entrance, see photographing the couple's reception entrance.
What is the sequence?
Write it as a list. For each group, note who is in it, how they enter, the music and the cue. Whatever order you have chosen is the one we plan for.
| Order | Who enters | Cue | Pause or stop? |
|---|---|---|---|
| 1 | |||
| 2 | |||
| 3 | |||
| Couple |
If the sequence is still changing, our guide on planning photography before the event format is finalised explains how to plan with open points.
Which arrivals need their own attention?
Not every entrance needs the same effort. Some arrivals are central to you: a grandparent, a sibling, a close friend, a child. Others are part of a group that reads better as a sequence.
Decide which individuals or small groups deserve a clear, planned photograph, and let the rest be recorded as part of the flow. Our guide on must-have moments and flexible photographic storytelling explains how to balance them.
How does the pace affect photography?
A slow sequence with pauses gives time for a clear photograph of each group. A fast one gives less. If a group stops at the stage, our photographer can record faces. If they continue through, the best moment may be at the door.
Ask the emcee or planner how the sequence will move. A pause of a few seconds at one point can make a large difference. We can suggest where, but the programme belongs to the hosts.
A hypothetical example
Imagine a reception where eight attendants enter in pairs, followed by two sets of parents together and then the couple. The emcee announces each group, and music changes between them.
The couple name the parents' entrance and their own as essential, and the attendants as a flowing sequence. With an additional photographer included, one stands at the front to record the pairs and the parents arriving. The other stands at the back to record the couple and the room. Each group stops for a few seconds at the end of the aisle, which gives a clear frame.
When might you want an additional photographer?
A sequence in a large room, with a long aisle or two doorways, is hard for one person to cover. The first group may still be at the stage when the second is at the door. An additional photographer could cover the other end, so ask us whether this can be included for your date.
Our guide on what an additional event photographer changes describes the options. The concurrent activity and crew planner helps assess when two moments overlap. We confirm the crew assigned to your event when we confirm the booking.
What about children and older relatives?
Children can be unpredictable, and older relatives may need time or support. Plan a clear cue and an adult near each child. For older relatives, allow a slower pace and a place to sit.
Our guides on when a child does not want to be photographed and older relatives who tire quickly during photographs cover how to handle these moments with care.
What should you tell our photographer?
- The order, the names or roles and the music.
- The route and any stops.
- The groups that deserve individual attention.
- Where the emcee will stand.
- Anyone who needs a slower pace or extra support.
How does it affect coverage and cost?
A long entrance sequence extends the start of the reception by minutes, not hours. It can affect whether you want an additional photographer. The quotation records the crew and window. For what to compare, see event photography prices and quotation planning. The priority photograph list builder helps rank the entrances among other moments. Send us the order of entrances and the route, and we will confirm where our photographer should stand.
Checklist
- Write the order of entrances with the names or roles in each group.
- Note the music and the cue for each group.
- Decide which entrances need their own photographs.
- Mark where each group stops, if they stop.
- Give the emcee the final order.
- Tell us if any attendants, parents or children have special needs.
- Allow a margin for pauses and applause.
Send us the entrance order, who is in each group and the cue and music plan. We will plan how to cover the sequence and confirm the crew in writing.
Send us your entrance orderCommon questions
Does every person who enters need a photograph?
No. Attendants entering in pairs or a short group can be covered as a sequence, with a few strong photographs. Parents or grandparents often deserve their own. Tell us whose entrance matters most, and plan the rest as flowing coverage.
What if the entrance order is changed at the last minute?
It happens. Give the emcee and us a final written order, and name a person who confirms changes with our photographer. A short briefing before the doors open is the easiest way to avoid mix-ups.
How long does a staged entrance sequence take?
It depends on how many groups there are, the pace of the music and any pauses at the stage. Add up the time for each group, then add a margin. Tell us the total so coverage and the programme fit together.
Can one photographer cover the entrances and the stage?
Often yes for a short sequence, if the stage is within reach. For long sequences or large rooms, ask us whether an additional photographer can be included for your date. We confirm it in writing.
Send us your entrance order
Send us the entrance order, who is in each group and the cue and music plan. We will plan how to cover the sequence and confirm the crew in writing.
What happens next: You send your event details on WhatsApp. Our team reads the brief, asks what is missing, then confirms in writing whether the date, venue and coverage can be booked, with a quotation. Opening WhatsApp does not send anything, and a message is not a booking until both sides confirm.
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